Koocanusa Village Community Association - BOD
Wed May 1, 2024 - 7:00pm
Microsoft Office Teams – Virtual & Attended
Meeting Minutes
Members in Attendance: Bruce Cody
Via Team: Kelly Kemick, Colin Stroeder, Reg Patterson, Rick Spasiuk, Carl Hasse,
Sheri Dean, Darryl Binnion
Not In Attendance: Ciara Duffy & Jaren Bell
- Call the meeting to order at 7:02pm.
- Adopt minutes from previous meeting. Motioned by Carl H to adopt
- Financials and Accounting
- Budget
- 26 outstanding KVCA fees for 2024
- 1 outstanding KVCA fee for 2023
- Note: $2,400 Heritage Grant from government needs to spent on Canada Day Events
- 2024 AGM
- Agreed date for AGM is Sat May 25th, 2024. There will be a live meeting and persons able to attend virtually. Virtual votes will be by proxy only.
- 1st notification will be emailed at least 2 weeks before
- 2nd notification along with proxy will be email at least 1 week before
- Review latest version of 2024 budget.
- Should we include numbers for Alert Notification System
- Should we include numbers for Cargo Trailer
- Adding more funds for social events
- Confirm who plans to let their names stand
- Initial AGM discussion on consolidation of common area development and services Will have time for Q&A after AGM for anyone who has any questions.
- Action: Colin Stroeder
- There will be a vote held on whether to sell the fire truck
- Bruce proposed an increase of annual fees from $100.00 to $200.00 per year. Unanimous in favour from BOD’s in attendance. Updated forecasted budget will be presented and voted on at AGM.
- Proposed Agenda: Sat May 25 – 9:30 to 11:30 AGM Meeting; 11:30 to 1:30 BBQ and Clean Up starts at 1:30pm. Fireworks at dark.
- FireSmart Presentation – This will be on a later date as FireSmart person (Jessica)is not available for AGM.
- Correspondence & Membership Maintenance: Kelly & Bruce
- GMail still returns over 70 undelivered gmail. Need to be send individually.
- Community Engagement: Darryl, Sheri & Jared
- Update on Survey to confirm dates for AGM and Cleanup.
- Sheri - Update on plans for Road Clean up and Hotdog BBQ after AGM
- Team to provide a master plan for community communication via newsletters or email update, and through social media platforms.
- Fire & Safety - VFD&VFA: Ciara, Darryl & Rick
- Confirmed - Rene will Spring / Summer hydrant training. Email notification to be sent
- Final review of Fire Truck letter to go to Membership. Email attachment along with 1st AGM notification.
- Developer Relations: On hold - need to realign who is assigned to this after AGM
- Growth & Development: Reg & Colin
- Updates to migrate common strata and freehold services and common area development to the KVCA.
- Next steps
- Develop step by step plan on how this should progress
- Date and time for next KVCA BOD meeting will be a couple of weeks after the AGM
- Meeting adjourned 8:35pm