Koocanusa Village Community Association - BOD
Wednesday, April 17th, 2024 - 7:30pm
Microsoft Office Teams - Virtual & in-person
Meeting Minutes
Members in Attendance: Bruce Cody, Kelly Kemick
Via Team Meet: Reg Patterson, Carl Hasse, Darryl Binnion, Ciara Duffy
Not in Attendance: Colin Stroeder, Rick Spasiuk, Jared Bell, Sheri Dean
1. Call the meeting to order at 7:37pm.
2. Review and adopt minutes from previous meeting.
· Minutes accepted by Carl and 2nd by Reg
3. Agenda approved all in favour to accept with the following added items:
· Budget
· AGM date discussion
· Fire and Safety – Another meeting to discuss procedure for borrowing KVCA Fired Equipment – Meeting date 4:00 pm Friday April 19, 2024.
4. Review Latest Financials and Budget
· 3 lots left to collect for KVCA fees from all lots for the last year (2023)
· 40 lots fees not collected left for this year's collection
Motion put forward to amalgamate all funds designated for Special Events & Donations into one line item. Also, to add $2,250 monies in net income to Special Events & Donations.
Note: $2100.00 grant money must be spent on Canada Day Event.
· Budget discussions are on-going and will be continued at the next meeting
5. Correspondence & Membership Maintenance: Kelly & Bruce
· Investigating why some Gmail emails are undeliverable when a group email is sent.
6. Community Engagement: Darryl, Sheri & Jared
· Survey to be created to vote preferred weekend AGM and community clean-up will be held. The two options are on the May long weekend or the weekend after the May Long. Also, to ask who would attend the hotdog BBQ?
Action: Ciara
7. Fire & Safety – VFD&VFA: Ciara, Darryl & Rick
· Bruce had a discussion with Fire and Safety group. They have created a wish list of wanted Fire and Safety items.
· A motion was put forward to sell fire truck (would need to be fixed first) and buy a bigger and better cargo trailer. Vote would be put forward at AGM. An option would be to pull $10,000 out of savings account to buy cargo trailer. Action: Bruce to create an email for community to have vote at the AGM as to whether to keep the fire truck.
· A second AED has been requested – location yet unknown. Need an insulated heated casing for it to be stored over winter.
· Updated AED location signs are needed. Kelly to speak to Roger Sontag re: original sign templates.
8. Developer Relations: Jared & Rick
· No updates
9. Growth & Development Relations: Reg & Colin
· Discussions held with both 771 and 832 Strata presidents re: community maintenance of common areas. 771 has more areas to maintain. Suggested that 771 will maintain ownership and hand over maintenance control to KVCA.
· Form a sub-committee to define process to move budget items from stratas to the KVCA.
· Present idea to KVCA at the next AGM.
10. General Board Items
· Alan Agate resignation was accepted on Monday April 15, 2024
11. Next BOD Meeting set for Wednesday May 1, 2024 at 7:00 pm.
12. Meeting adjourned 8:57 pm.