Koocanusa Village Community Association - AGM
May 17, 2026 - 9:30am
Koocanusa Village
Meeting Minutes
Call Meeting to Order: 9:45 am
Confirmation of membership numbers; attendance, proxies, and quorum
- Total Members in good standing: 213
- Quorum Threshold - 25%: 54
- Total Proxy Votes: 21
- Total Live Votes: 41
- Total Votes: 62
Verification of proper notice of AGM
- Motion by N. Facey, 771-10 that notice of the AGM had been properly given. Seconded by D. Hamata, 771-92
- A vote was taken and passed unanimously.
Acceptance of the Agenda
- Motioned by R. Lavoie, 771-15, seconded by D. Harmata, 771-92
- A vote was taken and passed unanimously.
Approval of the minutes of the previous AGM, May 18th, 2025
- Motioned by Cindy Anderson to approve meeting minutes. Seconded by Dave. Harmata
- A vote was taken and passed unanimously. No other business arising.
Acceptance of 2025 Financial Report
- Year End Financial Statements (provided in package).
- Motioned by L. Vandersteen, 771-120 to accept financial report. Seconded by A. Agate, 832-75.
- A vote was taken and passed unanimously in favour.
2026 Budget and Membership Fees
- Proposal Budget with increase from $200 to $300 was included in the AGM package for members
- There were several questions from the floor directly and indirectly related to the budget that were
- answered by B. Cody, KVCA President such as why the increase in budget for professional services
- (bookkeeping and IT), how are late fees collected (reminders), what is the budgeted amount for land
- development to be spent on (pickleball court completion and greening up green spaces), who to
- contact to request snow removal (suggested contacts should be listed on website). There were
- comments/questions and discussions regarding the funding for the building of the pickleball courts and
- ongoing requirements for funding.
- Motion by M. Fisher, 771-62 to accept the budget. Seconded by D. Harmata, 771-92
- A vote was taken, 59 in favour, 1 opposed, 2 abstained, Proposed budget passed.
Report from the Board
- Report given by Bruce Cody - President.
- The Board presented its 2026 AGM Report, thanking attendees, Board members, and volunteers for
- their continued support and contributions. It was emphasized that the Association relies heavily on
- volunteers to deliver programs and services while allowing the Board to focus on governance and
- helping keep community fees low.
- An update was provided on Fire & Safety, First Aid, and Security initiatives. Special recognition was
- given to Shelley Dingreville for coordinating many of these efforts, including oversight of fire safety
- equipment, first aid supplies, and volunteer responder onboarding. Appreciation was also extended to
- Bruce Dingreville, Rene Lavoie, Lyle Ollenberger, and numerous volunteer first aid responders and fire
- equipment trainees. The community now has over 80 trained volunteers supporting fire response
- efforts. The Board also announced the upcoming installation of a video surveillance security system to
- help deter theft and assist law enforcement investigations, with contributions from Shelley Dingreville,
- Alan Agate, Murray Patterson, and Tough Country.
- An update was provided on maintenance activities including snow clearing, road sweeping, weed
- control, and green space mowing and upkeep. Several residents and contractors were acknowledged
- for their volunteer support and maintenance contributions throughout the community.
- The Board also highlighted upcoming social activities, including Canada Day celebrations featuring a
- potluck dinner, parade, fireworks, and live entertainment by The Bamboo Guppies. Jackie Stroeder was
- recognized for volunteering as Social Coordinator.
- Development updates included the playground project near the store, completion efforts for the
- pickleball courts, and plans for common area beautification projects funded through the Association
- budget. The Board also discussed fencing repairs needed to address cattle ingress concerns and noted
- that volunteer support will be essential for upcoming work on these projects.
New Business from the Floor.
- N. Facey asked what was known about internet service lines being installed along the lakefront. Some
- members stated it was possibly going to happen because many residents had restricted access by
- paving over the service corridor on either side of the road.
Election of KVCA Board – Total Board consisting of a maximum of 11 members.
- President– Bruce Cody accepted nomination – No other nominations. Motion by D. Harmata, 771-92. Seconded by R. Lavoie, 771-15. Passed (61 in favour, 1 abstain)
- Vice President – Reg Patterson accepted nomination – No other nominations. Motion by R. McKnight, 771-111. Seconded by N. Facey, 771-10. Passed (61 in favour, 1 abstain)
- Treasurer – Carl Hasse accepted nomination – No other nominations. Motion by K. Kemick, 771-66. Seconded by S. Dingreville, 771-40. Passed (61 in favour, 1 abstain)
- Administrative Director – K. Sonntag, 771-56 accepted nomination – No other nominations. Motion by K. Kemick, 771-66. Seconded by R. Pas, 771-21. Passed (41 in favour, no proxies)
Directors – C. Stroader, R. Spasiuk, R. McKnight, J. Deis, and R. Smart accepted nomination – No other nominations.
- Motion by L. Vandersteen, 771-120. Seconded by E. Glod, 771-59.
- For C. Stroeder, R. McKnight, R. Spasiuk, and J. Deis, passed (61 in favour, 1 abstain)
- For R. Smart, passed (41 in favour, no proxies)
- Meeting adjourned 11:15 am