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AGM - 2023-11-29

Koocanusa Village Community Association - AGM

November 29th, 2023 

Microsoft Office Teams – Virtual and by proxy

Meeting Minutes

Call to Order:

Bruce Cody, President

November 29, 2023 7:00PM


  1. Confirmation of membership numbers; attendance, proxies and quorum
  • 40 not attending and voted by proxy
  • 13 attended and voted by proxy
  • 4 attended and voted live
  • 57 total voting members present and by proxy
  • 208 eligible votes (in good standing)
  • 52 votes required for quorum (25% of members in good standing
  • Majority vote count of 29

  • Verification of proper notice of AGM
    • Motion by Strata 771, Lot 111 (A. Agate) that notice of the AGM had been properly given and validly constituted. Seconded by Strata 771, Lot 65 (V. Toews)
    • A vote was taken and passed unanimously

  • Acceptance of the Agenda
    • Motioned by Strata 771, Lot 79 (C. Duffy) to approve the agenda as circulated. Seconded by Strata 771, Lot 66 (R. Kemick)
    • A vote was taken and passed unanimously.

  • Approval of the minutes of the previous AGM, Dec 15, 2022
    • Motioned< by Strata 771, Lot 69 (C. Haase) to be true and correct. Secondedby Strata 832, Lot 20 (C. Stroeder)
    • Note: No Business arising from 2022 minutes
    • A vote was taken and passed unanimously.

    General Business
  • 2022 Financial Report
    • Year End Financial Statements (provided in package) to be approved as presented.
    • Discussion – No questions or discussion arising from 2022 financial report
    • Motioned by Strata 832, Lot 20 (C. Stroeder) to be approved. Seconded by Strata 771, Lot 66 (R. Kemick). A vote was taken and passed unanimously.

  • 2023 Budget and Membership Fees
    • Proposed Budget (provided in package) to be approved as presented.
    • Discussion – Question from one of the members to consolidate snow removal services
    • Motioned by Strata771, Lot 65 (V. Toews) to accept 2023 forecasted budget. Seconded by Strata 771, Lot 79 (C. Duffy)
    • A vote was taken and passed unanimously.

  • New Business from the Floor
    • Strata 771, Lot 40 (S. Dingreville) put forward that all if any part of our safety equipment is down or not working, a communication should be sent out to all community members.
    • A consideration was put forward by Strata 771, Lot 94 (C. Morgan) to have all snow removal for the KV to be consolidated instead of separate contracts for each strata. Strata771, Lot 65 (V. Toews) mentioned that he would like to see KVCA take over all services like snow removal and weed control as they are the only body overseeing the whole of Koocanusa Village. Strata 771, Lot 64, President KVCA Bruce Cody stated that a conciliated services strategy be looked at by the KVCA with all strata, non-strata, and bare land in Koocanusa Village and discussed with all stratas.
    • Strata 771, Lot 111 (A. Agate) questioned (now that fire hydrant training is complete) whether the village still needed a firetruck instead of a second vehicle?
    • Strata 771, Lot 94 (C. Morgan) asked when will the homeowner water meters start being used. Strata771, Lot 65 (V. Toews) mentioned that once the meters are installed the utility company makes a request to the provincial government to use them.

  • Election of KVCA Board – Total Board consisting of a maximum of 11 members. Call for nominations and vote for:

    • President 
    • Strata 771, Lot 64 - Bruce Cody accepted nomination
    • No additional nomination from the floor
    • Motioned by Strata 771, Lot 111 (A. Agate) to nominate Bruce, Seconded by Strata 771, Lot 40 (S. Dingreville).
    • A vote was taken and passed unanimously - 54 votes

    Vice President 
    • Strata 771, Lot 79 - Ciara Duffy accepted nomination
    • No additional nominations from the floor
    • Motioned by Strata 771, Lot 82 (I. Scherck) to nominate Ciara Duffy, Seconded by Strata 771, Lot 111 (A. Agate)
    • A vote was taken and passed unanimously – 55 votes

    Secretary 
    • Strata 771, Lot 66 - Kelly Kemick accepted nomination
    • No additional nominations from the floor
    • Motioned by Strata 771, Lot 111 (A. Agate) to nominate Kelly Kemick, Seconded by Strata771, Lot 65 (V. Toews)
    • A vote was taken and pass unanimously – 54 votes

    Treasurer
    • Strata 771, Lot 69 - Carl Haase accepted nomination
    • No additional nominations from the floor
    • Motioned by Strata 771, Lot 94 (C. Morgan), Seconded by Strata 771, Lot 111 (A. Agate)
    • A vote was taken and passed unanimously – 55 votes

  • Directors were nominated. Total number of board members can only be 11, therefore only 7 directors could be voted in:

    • * Shari Dean (Lot MP-05) – Total votes 50
    • * Jaren Bell (Lot ME-19)– Total votes 50
    • * Reg Patterson (Strata 771, Lot 97)– Total votes 51
    • * Colin Stroeder (Strata 832, Lot 20)– Total votes 47
    • * Darryl Binnion (Strata 771, Lot 96)– Total votes 47
    • * Alan Agate – (Strata 771, Lot 111) Total votes 46
    • * Rick Spasiuk – (Strata 832, Lot 72) Total votes 44
    • Katelyn Olsen
    • Barry Olsen

    * Directors voted in to the 2023/24 KVCA Board 

  • Meeting Adjoured at 7:43 pm.